File Storage
A Document Management System (DMS) serves as your company's single reference point for all its information and archives. It's where everyone with the right access can quickly find what they need. The document repository, a component of a DMS, is more than just a storage unit - it secures and controls access to company documents based on individual permission levels as well as maintains record of document versions.
Collaboration Space
Contributor Space online collaboration enables real-time updates and instant visibility into changes, eliminating version control issues and tedious email exchanges. This tool ensures the security of confidential data, making it ideal for sensitive documents like contracts. It empowers teams, regardless of location or time zone, to work smoothly together - a perfect solution for remote and geographically dispersed teams.
Cloud Library
Contributor Space library is a space where your company can create a PAL (Process Assets Library) and many other types
of libraries, such as for a law firm. A law firm may want an online law library. A software development company may want a best practices library.
Imagine having access to your assets from the office, the road, and from home. Contributor Space makes finding information much easier than looking through paper books.
External File Share
Your organization needs to interact with the outside world – consultants, contractors, potential clients, you name it. But, you also need to keep a tight grip on who has the golden ticket to your data. Stay connected, but stay in control. With external file share build into the Contributor Space server, you provide access to external users on a as needed basis. The days of emailing documents as attachments is over.
Index and Search
Unlock instant access to critical information - it's all about the power to locate documents easily using diverse search criteria. Identify the files you need by location, name, description, type, author, department, dates, and even contents. Collaboration Space's document management system is supercharged by AI document indexing, forming the heart and soul of its dynamic search.
Rules and Automation
The automation system is engineered to streamline the management of your Contributor Space DMS. It works with the established guidelines for systematically categorizing documents within designated folders for effortless access. Additionally, it utilizes process automation to inform teams about document updates, new uploads, and task deadlines. It also handles document requests and approvals, and notifies document owners about pending updates or when a document is nearing its expiry. Lastly, it helps to monitor and control data redundancy, ensuring your information remains relevant and accurate.